Automating Competency Tracking with Trackmedium’s Training Management and Read & Understood Features
Maintaining a well-trained and compliant workforce is essential for ensuring quality and operational efficiency. To achieve this, organizations need effective systems in place to manage training, track employee progress, and document comprehension. Trackmedium’s Training Management and Read & Understood features provide a streamlined, automated solution that simplifies these tasks while promoting accountability and regulatory compliance.
Training Management: A Flexible, Scalable Approach
Trackmedium’s Training Management module is designed to handle a wide range of training requirements, offering flexibility in both how the training is delivered and how progress is tracked. Whether your organization needs to train employees on compliance, job-specific tasks, or broader quality initiatives, this module helps you stay organized and ensure everyone is on the same page.
The system supports two primary types of training:
1. Instructor-Led Training (ILT): This traditional classroom-style training method is led by an instructor and can be used for formal courses or certification programs. Participants can be evaluated in several ways, including tests within the system, tests conducted outside of Trackmedium, or attendance records, all of which are tracked within the platform.
2. On-the-Job Training (OJT): For hands-on, practical skills, On-the-Job Training provides a way for trainers to observe employees in real-world situations and evaluate their progress. The internal trainer’s evaluation determines when the training is complete, ensuring that the learning is directly applied to the employee’s day-to-day tasks.
Comprehensive Tracking and Management
With Trackmedium, you can create course profiles that align with specific job roles, departments, or groups of users. This allows you to schedule training sessions, assign courses to individuals or groups, and record attendance and completion. Managers can easily track the progress of their teams, ensuring that training requirements are met without manually following up on each employee.
Additionally, employees have the ability to monitor their own training status, promoting accountability and encouraging a proactive approach to learning. This self-service feature reduces the administrative burden on management while giving employees ownership over their professional development.
The module also offers the capability to manage external certifications, ensuring that both internal and third-party qualifications are tracked in one place.
Ensuring Document Comprehension with Read & Understood
Training isn’t just about attending sessions or completing tests; it’s also about ensuring that employees fully understand the information they’ve been given. This is where Trackmedium’s Read & Understood (R&U) feature comes in.
The R&U feature allows controlled document owners to require users to acknowledge that they have read and comprehended key documents. This is especially important for documents that undergo revisions, such as standard operating procedures (SOPs), work instructions, or compliance guidelines. Users are required to confirm their understanding, which is tracked within the system, providing a verifiable record that everyone involved is up to date.
Why Automate Training and Compliance?
Automating your training management and document comprehension processes with a QMS like Trackmedium saves time and reduces human error. Manual tracking of employee training and document acknowledgments can be cumbersome, and ensuring compliance across a large workforce is challenging without a reliable system in place.
By using Trackmedium’s integrated tools, organizations can:
- Prove that employees are trained in the necessary competencies and requirements for their job positions.
- Ensure continuous compliance with both internal policies and external regulations.
- Easily track training progress and manage certifications, reducing the risk of non-compliance.
- Foster a culture of accountability where employees take charge of their training.
Conclusion
In an increasingly complex regulatory environment, staying compliant while keeping your workforce properly trained is essential. Trackmedium’s Training Management and Read & Understood modules offer powerful tools for automating and managing these processes, helping organizations focus on what matters most: delivering quality products and services.
By adopting a digital, cloud-based QMS solution, companies can simplify the management of training and document comprehension, ensuring that everyone from employees to suppliers is prepared and competent in their roles.
