Why a Specialized QMS Software is Better Than SharePoint for Quality Management
When it comes to managing quality processes, many companies turn to the tools they already have—like SharePoint. It’s familiar, widely used, and seems like a convenient option. But while SharePoint is great for storing documents and enabling collaboration, it wasn’t built with quality management in mind. Adapting it for QMS needs often leads to inefficiencies, compliance risks, and a reliance on IT for customizations. A dedicated QMS software, on the other hand, is designed specifically to help quality teams stay compliant, improve efficiency, and simplify quality processes right out of the box.
Key Differences Between Specialized QMS Software and SharePoint
Why a Specialized QMS Software is the Better Choice
- Designed for Quality Teams – Unlike SharePoint, which is primarily for document management, a dedicated QMS software is built to handle quality processes with minimal configuration.
- Ensures Regulatory Compliance – A QMS software provides built-in compliance tracking and audit trails, reducing the risk of non-compliance.
- Reduces IT Dependency – With SharePoint, significant IT resources are required to configure workflows and maintain compliance. QMS software offers ready-to-use automation and reporting tools.
- Cost-Effective in the Long Run – While SharePoint might seem cheaper upfront, the cost of custom development, IT support, and third-party tools quickly adds up.
Conclusion
Using SharePoint for quality management might seem like a quick and easy solution, but it often creates more challenges than it solves. Without built-in compliance tools, automation, and quality-specific features, it requires significant effort to maintain—and can still fall short of meeting regulatory needs. A dedicated QMS software is built for the job, helping quality teams stay organized, compliant, and efficient with minimal IT overhead.
For companies looking for a reliable QMS solution, Trackmedium QMS provides a cloud-based platform designed to streamline quality processes, ensure compliance, and improve efficiency. Contact us today to see how Trackmedium QMS can support your organization’s quality management needs.
